Terms of Service

NVAR Systems is operated by NVAR Studios LLC, a company based in Lincoln, Nebraska. These terms are the agreement between NVAR Studios LLC (“we”, “us”) and you — the business that signs up for an account (“you”, your “workspace”). By creating an account or using the service, you agree to them.

The service is a web application for running a service business: tracking leads and projects, sending proposals, signing agreements electronically, invoicing, and giving your clients a portal to see their work. It is built for businesses, not consumers.

You need an account to use the service, and you are responsible for what happens under it — keep your sign-in credentials to yourself and let us know at nvarsinclair@nvarstudios.com if you think someone else has gotten in. You must be able to form a binding contract (in practice: an adult acting for a business) to open an account.

Everything you put into your workspace — your clients' names and contact details, projects, proposals, agreements, invoices, notes, files — belongs to you, not us. We claim no ownership of any of it.

Because your workspace holds personal information about your clients, the plain-English arrangement is this: you decide what goes in and what it is used for, and we store and process it only on your behalf, to provide the service to you. In privacy-law terms, you are the controller of your clients' data and we act as your processor. We do not use your clients' information for our own purposes, and we never sell it.

You can export your data at any time, and you can delete records — or your whole workspace — whenever you choose. Our privacy policy explains the details of how data is stored and for how long.

We access the contents of your workspace only when it is needed to operate the service — running the software, backing it up, fixing a bug — or when you ask us for help and looking at your data is part of helping you. We do not browse workspaces out of curiosity, use your data to train anything, or share it with anyone except the infrastructure providers that host the service (listed in the privacy policy) — or if the law genuinely requires it.

Use the service for running a legitimate business. Don't use it to break the law, to send spam, to store or distribute content you have no right to, to harass anyone, or to probe, overload, or interfere with the service or other people's workspaces. Don't resell access to the service itself. If a workspace is being used for something clearly abusive or illegal, we can suspend it — and we will tell you why unless the law prevents us.

NVAR Systems is young software under active development. Features will change, sometimes quickly; things you rely on may be redesigned, and occasionally something will break. We work to keep the service up and your data safe, but we do not offer an uptime guarantee right now, and we won't pretend to. What we do promise: your data stays yours, you can export it any time, and we will give you reasonable notice before removing a feature you depend on or shutting the service down.

The service is currently free. We have not turned billing on. When paid plans arrive, we will announce pricing ahead of time, and you will never be charged without explicitly agreeing to a plan — an existing free workspace will not silently become a paid one.

Separately: if you connect your own Stripe account to collect payment from your clients, that billing relationship is between you, Stripe, and your clients. We generate the payment links; the money and the card details never pass through us.

The service lets you send agreements to your clients for electronic signature. When an agreement is signed, we record who signed, when, and a cryptographic hash of the exact content signed, so the document can be shown to be unaltered afterward. We provide the tool; the agreement itself is between you and your client, and we are not a party to it. You are responsible for making sure e-signed contracts are appropriate for your use and jurisdiction.

The service is provided as is. To the fullest extent the law allows, we disclaim all warranties — express or implied, including merchantability, fitness for a particular purpose, and non-infringement — and we are not liable for indirect, incidental, special, or consequential damages, or for lost profits, revenue, or data, arising from your use of the service. Our total liability for any claim is capped at the amount you paid us for the service in the twelve months before the claim — which, while the service is free, is zero except where the law sets a floor we cannot lower.

These terms are governed by the laws of the State of Nebraska, without regard to its conflict-of-laws rules, and any dispute will be resolved in the state or federal courts located in Lancaster County, Nebraska.

You can close your workspace at any time — no notice period, no exit fee. We can suspend or terminate a workspace that violates these terms, and we can discontinue the service itself with reasonable advance notice.

When a workspace closes, for any reason, you get a reasonable window — at least 30 days — to export your data before we delete it. After that window, workspace data is deleted from the live system, and it ages out of routine backups on the backup cycle described in the privacy policy.

As the product grows these terms will evolve. When we change them in a way that matters, we will update the effective date above and let you know — by email or a notice in the app — before the change takes effect. Continuing to use the service after that means you accept the updated terms.

Questions about these terms go to nvarsinclair@nvarstudios.com. NVAR Studios LLC, Lincoln, Nebraska.